2. Project Organization

2.1 INTRODUCTION

TEST The most essential part of project planning and organization is communication. While each agency may have its own detailed policy and procedures on how projects are organized, there are common aspects that can be highlighted. This chapter discusses five key aspects of project organization and how effective communication is a vital element of each.

1. Project documents are written instructions, produced before the project is advertised, that should describe the requirements clearly and in detail.
2. Preconstruction conferences initiate verbal communication between agency representatives and contractor personnel. This conference sets the tone for both the working relationship and direct communications during project execution.
3. Ongoing communication between the contractor and the agency is essential to ensuring high-quality work.
4. Ongoing records provide a means of tracking and communicating events, progress, test results, and overall performance. These records are typically produced daily.
5. Safety on the job requires good communication among all parties.